TruckMaster 2000 Trucking Software Detailed Feature List

Following are detailed features of the TruckMaster 2000 Trucking Software system. Click on any feature to view details specific to that feature, or print this page.

System-Wide Features

Custom Fit your TruckMaster

At TruckMaster we truly believe in 'custom fit' solutions, and we have provided you with the tools to do just that.

You may define as many different companies on your TruckMaster system as you like, each with its own separate accounting and databases. Information may be shared between companies as you choose. For instance, we can provide you the ability to view and transfer shipments between companies, or run combined accounting reports. So while you have true separate companies, you still have the flexibility to see all of your key information together if you choose.

Each company can be configured for the country it's based in - a company based on US rules and regulations can operate seamlessly with one based on Canadian rules and regulations, on the same server.

Further define your companies with Employee Branches, Truck Fleets, Trailer Divisions, all of which help further your statistical reporting capabilities via additional data selection criteria, display selection etc.

Employee Branches may be used to define remote offices having unique office contact information, and/or configure in-office employee groups for various duty assignments.


Security

Master your trucking operation by not only empowering your most valuable assets, your people, but also by refocusing their work area.

TruckMaster allows you to define the areas of the system each user may access, change, or remove data from by first defining basic security levels, and than allowing you to customize each user's access as you see fit. TruckMaster even allows you to define the reports each user has access to run, and allows sub-record level access control.

All of this is managed from an easy to follow menu tree of the entire system. Each level lists the employees default security settings which you may customize for each program


Streamline your Processes and Document Flow

TruckMaster allows you to scan, attach and store any document to any record in the system. No third party systems to pay for or manage, just simple scan, attach, and forget. When you next view that record, your document will be there waiting for you.

Imagine what this could do for your business, your file cabinet inventory? How long does it take anyone in your company to find a specific document for a specific shipment from over six months in the past? In TruckMaster it's just a click away. How many people spend how much time sorting, copying, and filing for each shipment you manage?

Equipment licensing and permits may be attached to the appropriate equipment record for easy retrieval from anywhere you have an internet connection. Driver CDLs, HazMat endorsements, Carrier insurance documents, the list goes on and on.

TruckMaster Document Imaging, NO extra charge, NO third party software, Secure, Simple, Saves You Time And Money!

Dispatching

Dispatching involves critical decision making and timely execution. Decisions are only as good as the information available. Execution in today's world demands effective, effortless communication across multiple channels. TruckMaster Trucking Dispatch Software provides you and your personnel with real time visibility of the information they need, and multiple communication tools to execute their decisions from a single screen. In addition management may easily track the decisions and timing of execution in real time or via numerous manual and automatic reporting capabilities.

A brief list of TruckMaster Trucking Dispatch Software features includes:

TruckMaster Trucking Dispatching Software provides multiple tools that format information from all of your resources so your dispatchers can monitor your shipments and equipment effectively regardless of how the data is provided to you. Whether the position, and status information is entered manually, or via website, EDI, Email, or wireless tracking integration, TruckMaster automatically ties the information in useful formats to the related Order and Trip for easy access before, during and after the dispatch process. TruckMaster Trucking Dispatch Software is the data hub, decision support, and execution tool that will allow your people to drive more savings to your bottom line.

TruckMaster's transportation management system is a completely integrated solution. Once a Trip is completed, the Order information is immediately available for Invoicing and Driver Settlement processing, which is where the information for Payroll, Fuel Management, and Road and Fuel Tax is audited and finalized.

More Trucking Dispatching Software Details..



Billing

We are certain you will not find a more powerful or simpler to use billing system for trucking on the market.

You set the rules for when a load is "billable", whether it is when the load is booked or when the load is delivered, and TruckMaster Trucking Billing Software "pops" it into the queue to be billed at the appropriate time. From there your billing clerk double checks the bill-to information and the automatically calculated rates, and ok's the invoice to be generated.

PODs and other required paperwork may be scanned and attached to the invoice, so that when it is printed or faxed, the attachments are printed or faxed along with the invoice. Our interfaces with truck stop scanning solutions allow for a quicker flow of paperwork to you so that you can speed up the collection process.

Invoices may be printed on one of our many standard forms or any custom format that you supply to us. Invoices may be automatically faxed to customers where you designate, or sent via EDI. Simultaneously your invoicing data may be automatically sent to a factoring company of your choice, should that be required.

After the load is invoiced, TruckMaster Trucking Billing Software has multiple tools to manage collection of funds, including past-due statements and collections conversation tracking.

A brief list of TruckMaster Trucking Billing Software features includes:



Settlements

TruckMaster Trucking Settlements Software takes the pain out of accounting for your trip expenses, payroll information, and road and fuel tax liabilities.

When you first receive the trip packet from your driver, the TruckMaster Trucking Settlements Software already knows all about it from the information that the dispatcher and billing clerk entered, so the settlement clerk basically double checks the information for exceptions and goes to the next settlement. How?

Our seamless internal integration allows us to know how many extra stops are needing to be paid, what load revenue an owner-operator gets a percentage of, etc.

Our interfaces with routing system partners such as PC*Miler, Rand McNally, and others, means that the trip miles are already there. Your clerk need only make adjustments for out of route and compare to the actual odometer if desired.

Our interfaces with fuel card providers such as Comdata, EFS, and others, means that fuel costs and driver advances are already in the system. If you require your drivers to submit a trip number with purchase, the transaction is automatically applied to the correct trip, otherwise a couple keystrokes will apply the outstanding transactions.

Automatic reimbursements and deductions may be set up for each driver or leasor, so the only ones that need to be manually entered are ones that occur on a per-trip basis, that were not accrued on a fuel card.

We have a voucher system that allows you to ensure that for reimbursable expenses such as lumpers and pallets, the customer is billed and the driver reimbursed. This also ensures that a dispatcher has signed off on the expense in advance of incurring the cost, and you're not blind-sided when you get the trip information back from the driver.

If you have leased trucks that employ someone else to drive them, TruckMaster Trucking Settlements Software can automatically deduct driver payroll costs from the leased operator. We also handle leasor reserve accounts for you.

Once the settlement has been entered for driver payroll purposes, all the required information has also been entered to pay your road & fuel taxes at the end of the quarter. Run a report, write out a check, it's that easy.

A brief list of features of TruckMaster Trucking Settlements Software includes:



Accounting

TruckMaster offers a complete, fully integrated accounting package. We don't force you to use a third party accounting module as many of our competitors do. This means that your accounting data is accessible throughout the process flow, and there is no double entry.

Users of TruckMaster Trucking Accounting Software do not need to have a great deal of accounting knowledge. TruckMaster Trucking Accounting Software was integrated into the TruckMaster system in such a way that as your employees are entering their day-to-day business data, the appropriate information flows into accounting.

A brief list of features of TruckMaster Trucking Accounting Software includes:

TruckMaster Trucking Accounting Software is completely integrated with the rest of the TruckMaster 2000 Trucking Software system. There is never any need for double entry or for entering data into an outside accounting program. This eliminates drastically reduces opportunities for data entry errors, saves time, and improves overall efficiency. With TruckMaster Trucking Accounting Software, you have all of the tools needed to make sound financial decisions, right at your fingertips.



Payroll

With TruckMaster Trucking Payroll Software, gone are the days of work required to prepare pay checks for your office employees, drivers and owner-operators.

In fact, there's nothing to creating payroll in TruckMaster Trucking Payroll Software, as all the information that it needs is entered on a daily basis as you receive driver trip envelopes. On pay day, you simply press a button and watch the checks roll out of the printer.

TruckMaster payroll allows custom cut off periods, automatic or manual pay deductions (including 401k, cafeteria plan, before tax, after tax, percentage of gross), driver advance reimbursement. We maintain federal and state tax tables for you at no charge, for life.

We've spent years refining the sheets that the drivers receive with their pay checks, so they are easy to read and understand, which will greatly reduce the amount of time your payroll people spend looking up information for drivers.

We even support the ability to have deduct driver payroll costs directly from your leased trucks, which allows your leasors to concentrate on keeping their trucks busy rather than having to worry about the bookwork involved in employing their drivers (it also may allow you to charge them a little bit more for the service). TruckMaster Trucking Payroll Software also handles your leasor reserve account transactions, along with a detailed accounting of those transactions on your leasor pay sheets.

TruckMaster Trucking Payroll Software comes standard with a diverse sampling of pay types, such as percentage of gross, hourly, extra pick/drop, loading/unloading, per mile, per diem, subsistence, and more. Pay types are customizable, so if you have some way of paying your drivers that we haven't encountered before (unlikely, but..), it's a simple matter to set it up.

If your company uses a mobile communication device, such as Qualcomm, @Road, etc., your drivers may have their upcoming pay information sent directly to their in-cab device. Alternatively they may look up the same information via your secure website.

A brief list of features of TruckMaster Trucking Payroll Software includes:

TruckMaster Trucking Payroll Software is easy to use, and seamlessly integrated with the rest of the TruckMaster trucking software system. You will love this powerful and time saving tool!



Brokerage

To call TruckMaster Trucking Brokerage Software a "module" is really not accurate, as it's tightly integrated into the appropriate areas throughout the TruckMaster trucking software system.

Load information may be imported or exported from a load posting service as required, may be manually entered, or imported via EDI or 3rd party software system.

Carrier selection may be automated, with carriers selected by lane availability, rate, or past performance criteria. Loads may be tendered to carriers via EDI, website/email, or faxed load confirmation. Carriers in turn may update their progress on tendered trips via EDI or your website.

If desired, your customers may be granted access to your website to view their load statuses, or may be set up to receive automated status emails as their received from your carriers. You can set up automatic faxed or emailed trip payment status reports to your carriers, showing why they haven't received payment, due to non-payment of your customer, discrepancy between your confirmed rate and the rate on their invoice, payment pending, etc..

TruckMaster Trucking Brokerage Software will monitor your carrier's insurance expiration dates, and block any carrier with expired or expiring insurance certificates from being dispatched (without management override). At any point in time an evaluation may be requested, which will generate warning letters to any carriers who will expire within the defined time period, along with a recap for your records. This process may be automated, so that it happens on a regular basis without the need for human interaction.

A brief list of TruckMaster Trucking Brokerage Software features includes:

TruckMaster Trucking Brokerage Software's integration into the TruckMaster 2000 trucking software system means that you don't have to go to an outside product to run the brokerage side of your trucking business. Brokerage features are found throughout the system, frequently on the same screens as their trucking system counterparts.

TruckMaster Trucking Brokerage Software is a "must have", whether you are a large brokerage operation, or a trucking company that has an occasional need to broker a few loads.



Safety

TruckMaster Trucking Safety Software makes managing your driver qualification (DQ) files easy.

From previous employer checks to vital expiration date alerts, no more digging through files monthly or manually maintaining an spreadsheet of information that is absolutely critical to be ahead of.

TruckMaster Trucking Safety Software basically runs itself. When you initially hire a driver, you enter in all of their DQ file information (such as driver license and medical card expiration dates, brake check dates, etc), and from that time on, the system will alert you and your dispatchers to information that needs to be renewed or updated. As an example, a dispatcher will not be allowed to dispatch a driver whose driver license will expire before the end of the trip (without a management override).

At any time (we recommend monthly), a menu option may be selected that will run through all of your DQ file information and spit out a letter to each driver that has information that needs to be renewed in the next 30 days, along with a recap report for you. Put it in with the driver's pay check and monitor that you receive the requested data by the expiration date.

Once again, the TruckMaster system allows you to process exceptions rather than norms.

A brief list of features of TruckMaster Trucking Safety Software includes:

TruckMaster Trucking Safety Software includes an excellent accident report that was developed with the guidance of a major insurance provider. This user-friendly, detailed accident report will save you a considerable amount of time and money when dealing with claims or physical damages.

TruckMaster Trucking Safety Software is a safety director's best friend.



Maintenance

TruckMaster Trucking Maintenance Software is a fully featured truck shop management system.

From its preventative maintenance scheduling, to its in-house or over the road repair tracking, it's all you need to get a handle on your maintenance costs. It's well suited to be utilized in a shop that's operated as a profit center, allowing third parties to be billed for parts and repairs, and you may set up automatic deductions for your owner-operators for repairs on their equipment.

Part tracking is made simple, as is inventory control. Since TruckMaster Trucking Maintenance Software was designed by mechanics, it's intuitive for a mechanic to use - we realize that many mechanics are not comfortable using a computer.

A brief list of features of TruckMaster Trucking Maintenance Software includes:

TruckMaster Trucking Maintenance Software is an invaluable tool, regardless of whether you utilize it to track your over-the-road repairs, your in-house trucking company shop, or your for-profit maintenance center.



Records

TruckMaster Trucking Software serves as a consolidation point for all of your vital business information. We've spent many years developing the entry screens to be well-organized and complete.

Although "Records" is a broad term that could easily refer to most of the data the TruckMaster Trucking Software system concerns itself about, this section is specifically about the records we provide to define your customers, shippers, receivers, carriers, drivers, creditors, and employees (we call these "rolodex" records).

In addition to the ability to attach scanned documents to any record (which is not limited to rolodex records), you may also attach permanent comments to them, keep track of important dates (birthdays, anniversaries), track important contacts for each (wife, emergency contact, after-hours contact). You may secure sensitive information from view, modification, or deletion. Changes made to these records are kept in a "change log" that tells you who, when, what.

This is a small sampling of what we allow you to track (we don't want to give our competitors too many features to copy! Request a demo and we'll show you much more!)



Interfaces

TruckMaster Trucking Software has interfaces with many 3rd party solution providers, and many more custom interfaces with in-house software systems.

Our interfaces with mobile communications systems (such as Qualcomm, @Road, etc) allow drivers to send and receive email directly from their mobile units. You can set up a character limit and per-character charge to cover communication cost overhead, and it's automatically deducted from their payroll.

Given regular position information, we can alert your dispatchers if a load is going to be late for pickup or delivery, taking into account the amount of time the driver needs to rest on the route, the time it takes to drive from his current position to destination, etc. Your dispatchers can be emailed when a problem is imminent, in many cases hours or even days prior to there being a problem. We can even set it up so that the system will call the dispatcher's cell phone until a receipt of the alert is acknowledged.

Drivers may access their pending payroll information directly from their in-cab device, or may be allowed secured access to the same via your website. They may also request route information provided by our routing system partners (such as PC*Miler, Rand McNally, etc) and have the results returned to their in-cab device. They may request the cheapest fuel stops for their route at any point, which are returned to them by cheapest net CPG (see our Fuel Finder for a demonstration). These features greatly enhance the driver's experience and aid in driver retention.

We have interfaces with all the major fuel card services (including Comdata, EFS, etc). We add more as we encounter them.

We have interfaces with several factoring companies, which allows painless upload of daily invoicing data.

We have interfaces with the major truck stop scanning services, which allows you to get the necessary paperwork returned much more quickly and get the revenue on it's way asap.

We have interfaces with many proprietary in-house software systems, from purchase order systems to ERP and warehousing.

We have interfaces with several fuel optimization services.

We have an awesome integration to web sites, you can click here to view an interactive demonstration.

TruckMaster excels at interfaces, if you don't see an interface listed with a company you do business with, let us know! Odds are we've added it since the website was updated, or we can quickly and cheaply add it for you.

Mobile Communications & Tracking

Mileage/Routing software

Fuel Service Providers

Factoring Companies

Truck Stop Imaging

Don't see your company's name on this list? Contact us.